Guests reserve a unique accommodation exclusively for their stay. Due to our limited number of accommodations, we adhere to strict guidelines and cancellation policies. Goldberry Woods is a small family-owned business and cannot be responsible for inclement weather, sickness, family emergencies, or any unexpected events requiring a change to your plans. We recommend you consider purchasing private trip insurance if an unforeseen event causing you to cancel would result in undue financial stress or burden. Please review our policies carefully.
Questions and Reservation add-ons may be directed to info@goldberrywoods.com or (269)469-9800 (text/call)
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- Check-in begins at 4 PM Eastern Time. Early check-in at 2pm may be available ($25 for individual rooms of the inn or campers, $50 for cottages). Please enquire with us to see if available.
- Check-out is at 11 AM. Late check-out may be available for 12:30pm ($25 for individual rooms of the inn or campers, $50 for cottages) or at 2pm ($50 or individual rooms of the inn or campers, $100 for cottages). Please enquire with us to see if available. Unapproved late checkouts or failure to leave punctually will result in charges ($25/every 30min late for individual inn rooms/campers, $50/ every 30min for individual cottage rentals, $100/every 30min for whole inn rental).
- For any group rentals (all except individual room bed and breakfast guests) – remove personal property, trash (to our designated shed), and restore all furniture to original locations, and restore to broom clean condition. Kitchen(s) must look as it did at arrival, wiped clear, dishes put away except last load in dishwasher.
- Group rentals: please refer to your contract for check-in and check-out times.
- Goldberry Woods reserves the right to access administrative and storage areas during group stays and will text the group guest organizer before entering rented areas.
- No pesticides may be used on property without permission (including mosquito bombs or lawn sprays). Goldberry Woods is committed to protecting pollinators and beneficial insects.
- As a business fully dedicated to sustainability, Goldberry Woods requires its guests to recycle. Look for signs in our dedicated trash/recycle shed.
- Permission is required to mail items to Goldberry Woods before your reservation, due to space limitations.
- Arrivals after 6 PM, plan on using the self check-in instructions in your text message. You can contact our team by texting or calling 269-469-9800, which forwards to our cell.
- No burning of candles allowed. We offer flameless candles to be added to your reservation to be used during your stay.
- We do not allow real rose petals to be used in our rooms.
- No fireworks allowed on the property.
- No glitter, confetti, indoor fireworks or snow machines. Nor Chinese sky lanterns.
- Quiet hours are 11 PM-8 AM. no amplified sound without approval. Unless buyout of entire property. Guests need to be mindful of other guests on the property.
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- No firearms allowed in any buildings at any time. Please leave them locked in your vehicle.
- No illegal drugs allowed on the property. Goldberry Wood reserves the right to escort guests off the property, or asking guests to leave.
- No drunken disorderly conduct.
- Guests are responsible for ensuring compliance with all applicable laws for guest conduct related to alcohol consumption.
- No beer pong or other drinking games where spilling of liquor may occur.
- Security cameras are in use in outdoor common areas including barn and pool.
- Pool Rules are posted and they are to be followed by all guests. No non-registered visitors may use the pool.
- Smoking (tobacco AND cannabis) is not allowed in or within 20 feet of any building. A $400 cleaning fee will be charged if a guest smokes inside one of our accommodations. Dispose of cigarette butts responsibly in an outdoor garbage can.
- We reserve the right to hold guests financially accountable for any damage to property caused by any persons in their group. Should any excessive cleaning or damage due to misuse/negligence result in the loss of subsequent reservations of the next guests staying at Goldberry Woods, you will be held responsible for the entirety of the cost of their reservations.
- Goldberry Woods welcomes all ages in our River’s Edge, Creekside, and Deerpath cottages.
- The Inn at Goldberry Woods is family friendly to children 12 and older when operating as a Bed and Breakfast. All ages are welcome for entire group rentals of The Inn at Goldberry Woods.
- The Inn at Goldberry Woods is NOT pet friendly. Well-trained pets are allowed in the cottages and vintage campers. Standard pet fee is $35/pet per day. We require owners to be responsible for and pick up after their pet and be held accountable for any damage. Pets left alone in the cottage or camper should be placed in a cage or crate.
- Events in The Barn at Goldberry Woods (which includes pine row and triangle lawn) or Farm may be planned and require an event contract. Please contact us for details.
- Owners live on property and are available for questions and maintenance.
- DO NOT block driveway from playing yard games, trucks, or parking askew. Guests must have permission to bring moving trucks/uhauls, and catering food trucks.
- When The Barn at Goldberry Woods is reserved for a private event, other guests will not have access to the The Barn but may still use the pool and hot tub.
- Farm Disclaimer: Goldberry Woods is a working regenerative farm. Farm sounds should be expected such as tractor and other farm equipment, chickens, and roosters. Biodiverse planting methods may appear different than a traditional farm. We cannot guarantee specific blooms or produce. Dissatisfaction with exterior areas shall not be grounds for cancellation or refund. Also, non-ideal weather, bugs, smells, outdoor allergies or wildlife will also not be grounds for cancellation or refund.
Payment & Cancellation Policies
MasterCard, Visa, Discover, American Express, check, or cash are gladly accepted. We require a debit/credit card on file for all reservations. For all reservations with a total of $5,000 or more, a 1% fee will be added for debit cards, or a 3.5% fee will be added for credit cards. No fees to mail a check or use ACH payment (if you are set up on your end to process).
We recommend you consider purchasing private trip insurance if an unforeseen event causing you to cancel would result in undue financial stress or burden. We recommend Travel Guard or AIG. It is very affordable (typically around 6% of your stay).
Inn at Goldberry Woods:
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- We require a 50% deposit at the time reservations are made. One-night stays require full payment. Reservations made within 14 days of arrival date will be charged in full.
- The balance of your bill will be charged 14 days before arrival.
- Reservations canceled more than 30 days before arrival will be charged a $50 cancellation fee.
- Reservations canceled 15 to 30 days before arrival will not receive a refund of their deposit.
- No-shows, early departures, or cancellations less than 14 days before arrival will be charged in full.
Cottages at Goldberry Woods:
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- We require a 50% deposit at the time reservations are made. One-night stays require full payment. Reservations made within 30 days of arrival date will be charged in full.
- The balance of your bill will be charged 30 days before arrival.
- Cancellations of a cottage made more than 60 days prior to arrival are subject to a 10% cancellation fee (minimum $250 per cottage).
- Cancellations 30-60 days prior to arrival will not receive a refund on deposit.
- In cases of no-shows, early departures, or cancellations less than 30 days to arrival, the complete stay will be charged in full.
Vintage Campers at Goldberry Woods:
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- We require a 50% deposit at the time reservations are made. One-night stays require full payment. Reservations made within 14 days of arrival date will be charged in full.
- The balance of your bill will be charged 14 days before arrival.
- Reservations canceled more than 30 days before arrival will be charged a $50 cancellation fee.
- Reservations canceled 15 to 30 days before arrival will not receive a refund of their deposit.
- No-shows, early departures, or cancellations less than 14 days before arrival will be charged in full.
Group Rentals at Goldberry Woods:
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- We enjoy giving large groups the opportunity to experience Goldberry Woods. Groups typically book well in advance in order for guests to plan. Please understand our strictest cancellation policies are for group reservations because it is very difficult to re-book the entirety of our inventory at the last minute.
- A Group Rental is defined as the private rental of the entire Inn at Goldberry Woods or the rental of two cottages.
- We require a 50% deposit at the time reservations are made. Reservations made within 90 days of arrival date will be charged in full.
- The balance of your bill will be charged 90 days before arrival.
- Reservations canceled more than 180 days before arrival will be charged a 10% (minimum $500) cancellation fee.
- Reservations canceled 90 to 180 days before arrival will not receive a refund of their deposit.
- No-shows, early departures, or cancellations less than 90 days before arrival will be charged in full.
- Checks are typically required for group rentals.
- A contract is required for all group rentals.
Private Wellness: Cancellations of private wellness will be charged $50 once service time is set and 100% for cancellations within 24 hours of wellness session.
Diversity Statement
Your experience at Goldberry Woods and the conversations and relationships that are formed in our space are greatly enriched by diversity. With that said, we welcome and celebrate all our guests regardless of race, religion, sexual identity or preferences, heritage…And we expect that our guests will do the same and choose their words kindly.
Some believe it is only great power that can hold evil in check. But that is not what I have found. I have found that it is the small things, everyday deeds of ordinary folk that keep the darkness at bay. Simple acts of kindness and love.
-J.R.R. Tolkien